Minutes
Based on Robert's Rules of Order Newly Revised (10th Edition)
THEME:
Minutes are a record of what was done at the meeting
NOT
what was said by members or guests.
INCLUDE:
First Paragraph:
o Kind of meeting (regular, special, adjourned)
o Name of board
o Date and time of meeting
o Place of meeting, if varies
o Fact that Chairman and Clerk were present or name of
substitute
o Whether minutes of previous meeting were read and
approved
Separate paragraph for each subject
matter with name of mover:
o All main motions or motions to bring a main question
again before the assembly (except any withdrawn, see below) stating
The wording in which adopted or disposed
of
The disposition of motion (including
amendments or motions)
o Secondary motions that were not lost or withdrawn
o All notices of motion
o All points of order and appeals, whether sustained or
lost
Last Paragraph:
o Hour of adjournment
Number of votes if count ordered or
ballot vote
Names and votes if roll call vote
Signature of Clerk (“Respectfully
submitted” unnecessary)
DO
NOT INCLUDE:
Seconder’s name
Remarks of guest speakers
Motions that were withdrawn (see RONR §
48, page 452 for exceptions)
Personal opinion on anything said or done
Jim
Slaughter, Certified Professional & Professional Registered Parliamentarian
336-378-1899(W)
336-378-1850(F) web site – www.jimslaughter.com
Sample Minutes
Based on Robert's Rules of Order Newly Revised (10th Edition)
The regular monthly meeting of
the Alpha County School Board was held on Tuesday, November 6, 2001, at 7:00
p.m., at Smith High School, the Chairman and the Clerk being present. The
minutes of the October meeting were read and approved as corrected.
The report of the
Superintendent was received and placed on file.
The motion relating to the
public comment period of the meeting, which was postponed from the October
meeting, was then taken up. On motion of Mr. Smith, the motion was referred to
a committee of three to be appointed by the chair with instructions to report
at the next meeting.
Mr. Rogers moved “that the
Board participate in a leadership retreat to be held the second weekend of
February.” After amendment and further debate, the motion was adopted as
follows: “That the Board participate in a leadership
retreat to be held on two consecutive weekends beginning the first weekend in
June.”
The meeting adjourned at 8:40
p.m.
__________________________
Wyatt Freeman McKinley, Clerk
Jim
Slaughter, Certified Professional & Professional Registered Parliamentarian
336-378-1899(W)
336-378-1850(F) web site – www.jimslaughter.com
< back to Articles
|
